If your company bills time to clients or jobs, the NetSuite Suite
of products eliminates frustrating and inefficient administrative
chores so that you can focus on delivering top-notch services. And
because our Suite is Web-based, these tools are available to you and
your employees no matter where work takes you.
In our Suite, you can create jobs and link them to specific customers.
You can even create subjobs of a larger job. All these job records
track start dates, estimated end dates, percentage complete and actual
end dates as well as all income and expenses associated with each
job.
As employees work on a job, they enter the time they are spending
in time records. With our timer feature, employees can clock themselves
in and out to accurately record how much time they are spending on
each task. Also, expense reports for travel, lodging and meals can
be associated with the job that the expenses were incurred for. These
time records and expense reports can be entered right from the client's
office or from the employee's hotel room — or from any computer
connected to the Internet.
Employees'
expense reports can be routed online to their managers for approval
before they proceed to the accounting department. Once approved,
expense reports are automatically turned into reimbursement checks
for the employee.
Billable time and expenses are ready for your accountant to select
from a customer record whenever preparing an invoice. No data re-entry
is necessary. These invoices can be printed and mailed to your clients,
or they can view their invoices and make payments online in the NetSuite
Suite of products' Customer Center. Credit card payments can be automatically
deposited to your bank account, or you can hold them with checks and
cash in an undeposited funds account until you send them to your bank.
For jobs that occur over a long period of time, progress invoicing
is possible. Progress billing lets you bill your customers on a regular
basis for completed work before the entire job is finished so you
can improve your cash flow.
As a manager, you have a clear view of job progress and financial
results. You can see how many jobs you currently have open. Also,
you can look at each job and see its percentage completion, how many
hours were billed, and its revenue, cost and profit margins to date.
You can also create snapshots to show on your Executive Dashboard,
the page you see when you first you log in. What's more, you can have
all the information from your Dashboard e-mailed to you throughout
the day so you always have the information you need, wherever you
are.
To learn more about reporting and
the Executive Dashboard, see our Reporting
overview.
Conclusion
The NetSuite Suite of products makes it easy for your employees to
track their work on each job, in less time and with fewer mistakes.
Your entire team can be more productive. You can be a better manager
with all the information at your fingertips. The end result is delighted
clients, impressed with the professional manner in which they are
handled. For you, this means repeat business and positive referrals
to other potential clients.
