Have you ever submitted expense reports so long ago that you can't remember whether you got reimbursed for it or not? The NetSuite Suite of products's employee management and payroll tools give your HR department the ability to productively manage employee data without data re-entry so that your employees can get fast and accurate service. The employee management and payroll tools include: Employee Records Expense Reporting Purchase Requests Payroll

 

	Employee Records
			Employee records for each employee are stored within the Suite. They include their contact information, their hire date, next review date, department and supervisor as well as their salary and their sick and vacation day accruals.
			The HR department can also store confidential files in the File Cabinet such as performance reviews ...
			... payroll details, employment contacts, and option plans. You can restrict access to all this information by defining "roles." Roles define access privileges: a CEO or the HR Director would have full access to all employee data, whereas a Sales Manager's access would be limited to an appropriate portion of their subordinates' data. A typical Salesperson's access would be further limited so they can only see other employee's contact information. You can define these roles as best suits your business needs. To learn more about security, see our security and performance overview.

 

	Expense Reporting
			Both purchase requests and expense reports can be handled efficiently without re-entering any of the data. For expense reports, employees fill out an online expense report form and submit it to their supervisor for approval.

 

This notifies their supervisor by e-mail that they have an expense report to approve. After supervisor review and approval, a reimbursement check is created and printed out.

 

	Purchase Requests
			Purchase requests operate in a similar way. Once the employee has filled out a request online and their supervisor has approved it, the request is converted into a Purchase Order and either printed and mailed or the vendor is notified by e-mail to log into the Vendor center to retrieve the order. To learn more about the vendor center, see our Vendor / Partner Management overview.
			From the employee side, they can log into the NetSuite Suite of products at any time and from anywhere to see all the expense reports and purchase requests that they have ever filed. Pending expense reports can be checked to see if they have been approved, and if so, when they will get reimbursed or Receive the item they ordered.

 
Payroll

			Tied to the employee records, the payroll tool can handle salary, hourly, tipped and commissioned employee calculations and tracks sick and vacation time. It also allows for flexible pay periods.

Earnings and deductions are automatically calculated including tax sheltered deductions like 401(k)s. Current state and federal tax tables are included in the Suite at no extra charge. The tool allows you to print 940 and 941 reports as well as W-2s.

	As a manager with approved access you can see what portion of your operating costs are from employee costs, as you can track the amount being submitted via expense reports and purchase requests. In fact, approval dollar limits can be set up so that a more senior manager has to approve large expenditures. Conclusion The NetSuite Suite of products offers full employee management and payroll capabilities with strong security to enforce confidentiality while still giving employees an easy self-service manner to view the status of their expense reports and purchase requests so that they can focus on doing their jobs.   Next Steps The Features list tab gives you a summary list of all the Employee Management & Payroll features which you can print out for easy reference. Don't forget you can experience these Employee Management & Payroll features for yourself! Start a free Trial of the NetSuite Suite of products using the employee and customer roles we have pre-defined. Or schedule a live demo and a representative can guide you through the areas of the Suite that interest you most. Finally, you can have one of our representatives contact you to answer any questions you might have.     Back to Net Results Marketing